The Colonial Rottweiler Club (“CRC,” “we,” “us,” or “our”) operates the website https://colonialrottclub.org.

This Privacy Policy explains how personal information is collected, used, stored, and protected when you interact with the CRC website.

Who we are

Colonial Rottweiler Club
Website: https://colonialrottclub.org
Contact email: webmaster@colonialrottclub.org

What personal data we collect and why we collect it

CRC collects personal data only as necessary to operate club activities and perform administrative functions. The types of personal data collected may include:

  • Name

  • Mailing address

  • Email address

  • Phone number

  • Membership details

  • Dog-related information submitted for events, awards, or records

  • Payment confirmation details related to dues, donations, or merchandise orders

This information is collected for the purposes of processing memberships, communicating with members about club business and events, managing awards and recognition programs, responding to inquiries, and maintaining internal club records.

CRC does not knowingly collect or store sensitive personal data such as medical information, full financial account numbers, or government-issued identification numbers.

Comments

The CRC website does not enable public commenting. If commenting is enabled in the future, WordPress may collect information shown in the comment form, along with the visitor’s IP address and browser user agent string for spam detection.

Media

If members or authorized users upload images or documents to the website, those files may be publicly accessible depending on where they are displayed. Users should avoid uploading media containing embedded location data or personal information they do not wish to be public.

Contact forms

Information submitted through contact forms is used solely to respond to inquiries. Contact form submissions are retained only as long as necessary for customer service and recordkeeping purposes and are not used for marketing.

Cookies

The CRC website may use cookies to support basic website functionality and improve user experience. Cookies may be set by WordPress, installed plugins, or third-party services such as analytics or embedded content. Visitors may disable cookies through their browser settings.

Analytics

The CRC website may use basic analytics tools to understand general site usage. Analytics data is collected in aggregate form and does not personally identify individual visitors.

Who we share your data with

CRC shares personal data only with trusted third-party service providers as necessary to operate the website and fulfill requested services. These may include website hosting and security providers, payment processors such as PayPal or Zelle, and merchandise fulfillment providers such as Printify.

Only the minimum information required to complete the requested service is shared. CRC does not sell, rent, or trade personal information.

How long we retain your data

Personal data is retained only for as long as necessary to fulfill club operations or legal and administrative obligations. Membership records may be retained for historical and administrative purposes. Transaction records are retained as required for financial and compliance reasons.

What rights you have over your data

You may request access to, correction of, or deletion of your personal data, subject to any legal or administrative requirements to retain certain records. Requests may be submitted to webmaster@colonialrottclub.org.

Where your data is sent

Website data may be processed or stored by third-party service providers operating in the United States or other jurisdictions. These providers are required to safeguard data in accordance with applicable laws and contractual obligations.

How we protect your data

CRC takes reasonable administrative and technical measures to protect personal information. Access to personal data is limited to authorized officers or volunteers who require it for official club duties.

What data breach procedures we have in place

In the event of a suspected or confirmed data breach, CRC will take appropriate steps to investigate, mitigate, and notify affected individuals if required by law.

What third parties we receive data from

CRC does not receive personal data from third-party advertisers, data brokers, or profiling services.

What automated decision making and profiling we do

CRC does not engage in automated decision making or profiling using personal data.

Contact information

For privacy-related questions or requests, please contact:

Colonial Rottweiler Club
Email: webmaster@colonialrottclub.org
Website: https://colonialrottclub.org

Effective date: December 15, 2025